Reporting The Data

Evaluation Use

Utilization

Focused Evaluations are evaluations that are designed to enhance, “the utility and actual use of evaluations.” Furthermore, evaluators must design their evaluation with, “careful consideration” of how the evaluation will be conducted from start to finish.  This evaluation’s usability was at the forefront of its creation and purpose. The goal of the evaluation is to decrease instances of bullying and cyber-bullying among those in the LGTBQ community and as such, in its conception the interests of stakeholders and the improvement of the manner in which is a heart the ability to “take action.”

Intended Use by Intended Users

This evaluation’s purpose stems from its ability to enhance the utility of the primary intended users to which the evaluation involves.  The success of the evaluation is based upon the stakeholder’s interaction with the evaluator throughout the evaluation process. It is essential for the evaluator to work with the stakeholder so that the evaluator can gain the necessary insight into the program that they require in order to assist in the improvement of the treatment of those primary intended users.

The primary intended (Schools and LGTBQ Students) are directly involved in the evaluation as participants in focus groups, surveys, and organizing many events to help inform the larger community of LGTBQ rights and issues and in doing so decrease instances of LGTBQ bullying and cyber-bullying. 

This evaluation has three main purposes (though one may argue there are others, but I have intended to identify 3).

1. Improving –

a)Desire to improve the treatment of those in the LGTBQ Community

b) To decrease (improve) the instances of bullying and cyber-bullying among those in the LGTBQ 

Community

2. Ongoing Development – To improve the understanding of LGTBQ Rights and Issues within the PVNCCDSB

3. Knowledge Building – To further develop the understanding of the community at large of issues surrounding the LGTBQ Community

Reporting The Evaluation

Primary Intended Users – Students, Teachers, Administration, Parents, Community, Board of Education

Update:

In order to improve the reporting of the data and to eliminate/minimize bias, I will have the data reporting vetting by colleagues. This vetting will ensure that the data and reports are presented in a neutral manner. Moreover, when the time comes to present the reports to the intended users, I will ensure that they are delivered with the input of stakeholders. For example when data / reports are being delivered to students, I will encourage input and feedback on the manner in which the reporting takes place from teachers and administration. This will ensure not only a lack of bias, but the best manner in which to communicate results as those who have the best understanding of the stakeholders will provide meaningful feedback and suggestions on how to best conduct the reporting process. 

Reporting Strategies

1.     Email/Pamphlet – Parents

2.     Assembly/TAP – Students

3.     Information Night – Students and Parents

4.     Website – Local Community

5.     Board Meeting – Administration and Board of Education

Questions to Consider (Better Evaluation)

1.     What do you need to include in different kinds of reports?

2.     At what point do you need to get feedback on your findings - and from whom?

3.     Will your findings be presented in draft form?

4.     Are you willing to share draft findings?

5.     Will you have any influence over the way the findings are re-presented?

Enhancing Use

The evaluation will have enhanced use through its dissemination. All intended users of the evaluation are not only addressed, but addressed by appropriate parties and in a manner that is conducive to their understanding and the evaluation’s success. Moreover, the evaluation is intended such that even though the reporting period has ended, the programs set forth in the evaluation (focus groups, TAP, the Website/YouTube Channel and so on) will be still in use and monitored well after the evaluation. Furthermore, changes in policy will take affect and drive the success of the evaluation further. With the chances in policy, those in the LGTBQ community will further be able to express themselves and actively participate in their school community. As such, this will build a positive learning community within schools leading to further change in the future. Lastly, Board policy is reviewed every two years and keeping this practice in place, but making necessary changes to existing policy, will allow for reporting to occur beyond the intended evaluation period of 1 school year (September 1^st to June 30^th).

Update:

Understanding that evaluation data must be not only presented and useful, it also must be implemented. In order ensure that the data and subsequent findings/recommendations are implemented effectively, after 3, 6, and 12 months a checklist/rubric will be completed by intended users and the client. Teachers will conduct a survey with students and participate in a survey themselves at 3 and 6 months that asks questions regarding the success of the study. After 12 months, administration will participate in different survey regarding the overall implemettion of the results. All three surveys and their results will be submitted to the PVNCCDSB to review. These surveys will provide a degree of responsibility and accountability to intneded users, thus encouraging them to implement the findings/recommendations. Moreover, the implementation of the recommendation will be evaluated every two years by the PVNCCDSB in a Process Evaluation. This is another further manner in which to ensure that the evaluation is being implemented effectively.  

Find the Below Chart Here.